Job Responsibilities:

• Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing and managing appointments, travel arrangements and papers for meetings
• Managing correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.
• Read and prioritize incoming correspondence and prepare draft responses as appropriate. Ensure that cyclical and management deadlines for reports, reviews, budgets are met.
• Establish and maintain systems and procedures to support the efficient running of the office.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organizations' senior management team and key internal and external stakeholders
• Provide advice and support to stakeholders. Undertake research and other activities as required.
• Attend specific meetings and take notes, draft minutes and action recommendations as required.
• Provide support to other members of the Directorates as necessary.
• Manage and organize external/internal events as required

Essential Requirements:

• Minimum Bachelors degree required
• 3 years work experience in administration and personal assistant roles at the executive level
• Excellent attention to detail, accuracy and quality
• Excellent written and verbal communication skills
• Ability to work easily and effectively with a wide range of people