Purpose of the Post:

The main purpose of the position is to lead the process of proposal development & institutional fund raising. The job incumbent will report to the Head of Programme/Country Director for his/her role and responsibilities.

Main Responsibilities

• Maintain and store all records in line with MA document management and IT policies.


• Comply with all policies, procedures, legal and regulatory requirements.


• Champion our values of compassion, empowerment, justice for all and accountability when performing your work.


• Any other duties commensurate with the accountabilities of the post.

 Major Responsibilities

• Lead and coordinate the development, finalization and submission of quality proposals, reports and proposal/contracts/ amendments.


• Liaise with Field Office Program Team, all functional departments and capitalizing on the outcomes of MEAL function to design and develop quality proposals and compile accurate narrative and financial reporting for submission to donors and respective stakeholders.


• Disseminates information and research on donors and funding opportunities internally to respective MAP team.


• Acts as a focal person of Field Office Pakistan for coordination and communication with the donors for sending reports, responding to queries and other requests as and when assigned by the Manager.


• Ensure quality by maintaining consistency in relationships with institutional donors directly and via Headquarters as per procedures


• Supports country programme with information to enhance knowledge base and build capacity for in-country funding opportunities.


• Responsible for efficient and effective management of new and existing donor contracts.


• Provides support and coordinate with the programme, MEAL and other relevant functional departmenmts to ensure the regular monitoring of all donors obligations in accordance with the signed contracts.


• Ensures quality contract management (risk-monitoring, management and use of mandatory procedures / adherence of audit action plans, quality proposals and reports, etc.)


• Ensures that Contract Information Summary Sheets/Funding Grid is updated and shared with management and relevant teams in the Country Office regularly.


• Provides training and orientation to staff on donor requirements, expected outcomes and MAP’s internal procedures regarding external funding as per the proposal plans.


• Provides field trainings for preparation of donor proposals and reports, budgets, recording and charging of expenditures, management of budgets. 


• Supports the enhancement of capacity of partner organizations on resource mobilization and develops their linkages with donors/potential funding opportunities. This may also including holding project mobilisation workshops at the beginning of funding contracts and so on.

 PERSON SPECIFICATION

Knowledge and Experience (Essential/Desirable) and Qualification(s)

Master Degree in Social Sciences or equivalent

a)    Have knowledge and experience of working with institutional donors such as ECHO, EU, UN, CIDA and DFID etc

b)    Experience in training and building the capacity of others.

c)    Ability to live and work well with others in a team situation.

d)    Strong administrative skills and ability to effectively use technology and follow departmental procedures.

Experience

a)    Minimum 05 to 07 years of relevant Experience on same nature of role/job in Development Sector, donor funding management

b)    Experience/understanding of humanitarian, development and campaigning work

Skills and Abilities

a)    Ability to produce clear and timely written communications in the form of proposals and reports.

b)    Research and analytical skills, numeracy, budgetary and financial reporting skills.

c)    Ability to take initiative and effectively manage own time.

d)    Ability to manage a multi task work load and be flexible to altering priorities in order to respond to changing demands.

e)    IT skills: knowledge and experience of MS Office packages (Word, Excel and PowerPoint) essential.

f)     Demonstrate a commitment to gender and diversity issues.

Commitment

g)    Commitment to Muslim Aid’s mission, visions and values.

h)    Commitment to Muslim Aid’s ethos.

i)      Commitment to equality of opportunity and diversity.

j)      Hard working and self-motivated.